I’m writing a novel series and am doing it within one instance of AT. I can show you how I track various arcs such as which novel, story beats per novel, B story, magical objects (I’m writing fantasy with strong magic elements), scene locations, music to compose (I’m composing music for my series), main character theme, etc.
The trick is to set up Data Types for each thing I want to track. For example, let’s take story beats. I’m using the Save the Cat! story beat method. When set up, I can click on the filter for any story beat and the chapters/scenes relating to that beat are displayed in, say, Outline view.
To set this up, I go to View > Show Settings
which brings up a box with four options: Calendar & Date, Narrative, Data Types, and Colors. I select Data Types.
I click the Edit button for Item Types. I select the Add button (lower left) and add an item type that I call Story Beat.
I click OK, which returns me to the Data Types screen. I then click the Relationships tab button. I then click the Add button and add a relationship that I call Story Beats. Here is what it looks like (I use two images to show all the selections):
I click OK and OK again to exit the Timeline Settings.
I can now iterate through each scene’s inspector to add whichever story beat it belongs to. Here’s a scene that belongs to the Debate story beat:
I can now, for example, view just those scenes that involve the Debate beat, simply by selecting the filter for that beat:
I hope this helps you.
Steve